Back to Index

  

12.	Duties of Office Bearers
	12.1 The President shall during his term of office preside at all general meetings and all meetings of the Committee and shall be responsible for the proper conduct of all such meetings. He shall have the casting vote and shall sign the minutes of each meeting at the time they are approved. He shall also represent the Association in its dealings with outside persons. He shall in conjunction with the Treasurer sign all cheques on behalf of the Association.  12.2 The Vice-President shall deputies for the President during the latter’s absence.  12.3 The Secretary shall conduct the business of the Association in accordance with its rules, and shall carry out the instructions of the general meeting and of the Committee. He shall be responsible for conducting all correspondence and keeping all books, documents and papers except the accounts and financial records. He shall attend all meetings, and record the proceedings.  12.4 The Treasurer shall be responsible for the finances of the Association. He shall keep accounts of all its financial transactions and shall be responsible for their correctness. He shall, in conjunction with the President, sign all cheques on behalf of the Association. 12.5 The six (6) ordinary Committee Members shall assist the other committee members generally or specifically as may resolved by the Committee.
13.	Financial Provisions
	13.1 Subject to the following provisions in this rule, the funds of the Association may be expended for any purpose necessary for the carrying out of its objects, including the expenses of its administration, the payment of salaries, allowances and expenses to its office bearers and paid staff, and the audit of its accounts, but they shall on no account be used to pay the fine of any member who may be convicted in a court of law.  13.2 The Treasurer may hold a petty cash advance not excess of this sum shall within seven (7) days of receipt be deposited in a bank approved by the Committee. The bank account shall be in the name of the Association. 13.3 All cheques or withdrawal notices on the Association’s account shall be signed jointly by the President (or in his absence by the Vice-President) and the Treasurer. In the absence of the Treasurer the Committee shall appoint one of its members to sign in his place. 13.4 No expenditure exceeding three hundred (300) dollars shall be incurred without the prior sanction of the Committee and no expenditure exceeding one thousand (1000) dollars in any one month shall be incurred without the prior sanction of a general meeting. Expenditure of less than three hundred (300) dollars may be approval jointly by the President together with the Treasurer. 13.5 As soon as possible after the end of each financial year, a statement of receipts and payments and a balance sheet for the year shall be prepared and audited by the Auditors appointed under Rule 14. The audited accounts shall be submitted for the approval of the next annual general meeting and copies shall be made available at the registered office or place of meeting of the Association for the perusal of members. 13.5 The financial year of the Association shall commence on the 1st January and end on the 31st December.

Back to Index