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10.	General Meeting
	10.1 An annual general meeting of the Association shall be held as soon as possible after the close of each financial year but not later than May, on a date and at a time and place to be decided by the Committee. The business of the annual general meeting shall be: (a) To receive the Committee’s report on the working of the Association during the previous year. (b) To receive the Treasurer’s report and the audited accounts of the Association for the previous year.  (c) To elect Committee Members (every alternate year).  (d) To elect an external auditor and to fix his remuneration.  (e) To transact any other ordinary business which may be transacted. 10.2 At least one half (1/2) of the total membership of the Association must be present at a general meeting for its proceedings to be valid and to constitute a quorum. 10.3 If half an hour after the time appointed for the meeting a quorum is not present, the meeting shall be postponed to a data (not exceeding ten days) to be decided by the Committee and if a quorum is not present half an hour after the time shall have power to proceed with the business of the day but they shall not have power to alter, amend or make additions to the rules of the Association or to make decisions affecting the whole membership. 10.4 A preliminary notice of the annual general meeting stating the date, time and place shall not less than fourteen (14) days before the day of the meeting be dispatched by the Secretary to all members and this notice shall also be prominently displayed at the registered office or place of meeting of the Association.  10.5 The Secretary shall send to all members at least seven (7) days before the meeting an agenda including copies of minutes and reports, motions and nominations for the election of officers, together with the audited accounts of the Association for the previous year.  10.6 The accidental omission to give notice of any meeting to or the non-receipt of such notice by a member shall not invalidate any resolution passed or thing done at any such meeting. 10.7 An extraordinary general meeting of the Association shall be convened:  (a) whenever the Committee deems it desirable, or (b) at the joint request in writing of not less than twenty five percent (25%) of the number of members, stating the objects and reasons for such meeting. 10.8 An extraordinary general meeting requisitioned by members shall be convened for a date within thirty (30) days of the receipt of such requisition. 10.9 Notice and agenda for an extraordinary general meeting shall be forwarded by the Secretary to all members at least fifteen (15) days before the date fixed for the meeting. 10.10 Paragraphs 10.2 and 10.3 of this rules regarding the quorum and postponement of an annual general meeting shall apply also to an extraordinary general meeting, but with the proviso that if no quorum is present after half an hour from the time appointed for a postponed extraordinary general meeting requisitioned by members the meeting shall be cancelled and no extraordinary general meeting shall be requisitioned for the same purpose until after the lapse of at least six months from the date thereof. 10.11 The Secretary shall forward to all members a copy of the draft minutes of each annual and extraordinary general meeting as soon as possible after its conclusion. 10.12 No resolution shall be passed at any general meeting unless the terms thereof have been previously notified to the Secretary in writing not less than ten (10) clear days before the date of the meeting, provided that always ant member may address the meeting on any matter concerning the Association at any general meeting. Any such notice received by the Secretary shall, if it has been received in sufficient time, be included in the notice convening the general meeting. For purposes of this rule the Committee shall decide what is sufficient time and its decision shall be final.  10.13 At any general meeting, the President or in his absence a member elected by the meeting to be President thereof shall preside and shall have a second or casting vote. 10.14 Only members shall be entitled to vote. Voting shall ordinarily be by a show of hands but a ballot will be taken if demanded by two or more members present at the meeting. A resolution may be carried unanimously or by a simple majority of votes and an entry to that effect in the minutes of the meeting shall be conclusive evidence of the fact without proof of the number or proportion of the votes recorded in favour of or against that resolution.

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